Abbotsley Squash Club Constitution

Definition

Abbotsley Members' Squash Club herein after called "the Club"

The complete collection of players and members who play at Abbotsley Squash Club.

Mission Statement

To provide excellent Squash facilities to all of its represented members

To provide internal Leagues
To provide regular competitions
To provide teams to support play in the Cambridgeshire Leagues

for both Junior and Senior play

To provide supervised Junior sessions
To provide Honours boards for competitions and roles

Open
Ladies
Doubles
Junior Under 16
Junior Under 19
Winter League Points winner
Handicap winner
Club Captain

To provide a Committee to support the running of "the Club"

Committee

The Committee shall comprise members from "the Club"
The committee shall be re-elected on a yearly basis at an "AGM" to perform the declared roles
The roles shall be as declared below

Chairperson

To act as the spokesman for the Club between its members and the Facilities Management
To act as the focal point for the Club for all externally received matters
To be a signatory authorising Club expenditure
To chair yearly "AGM"
To chair any Committee meetings throughout the year
To ensure that any problems are fully aired and discussed to the satisfaction of "the Club"

Secretary

To ensure that records are taken for every formal meeting of "the Club"

Treasurer

To ensure that all of the finances of "the Club" are fully documented
To ensure that all of the finances of "the Club"are maintained
To be a signatory authorising Club expenditureof "the Club"

Club Captain

To act as the focal point for all team matters received externally
To ensure that all Team Captains are chosen and published on "the Club" Notice Board prior to the beginning of the Squash Season.
To ensure that team affiliation fees for "the Club" are paid for Cambridgeshire League matches
To ensure that all members are made aware of any organised tournaments/events within the County (outside "the Club" environment)
To ensure in conjunction with the Tournament Organiser, that tournaments are properly seeded.

Senior Team Captains

To be the Team Captain for the nominated team
To ensure that team selection takes place together with all other team Captains and "the Club" Captain, at the beginning of each Squash Season
To ensure that all teams are declared and posted on "the club" notice board prior to each team game
To ensure that adequate reserves are nominated for each team game
To ensure that the team fees for their team are collected
To ensure that the team finances are settled in a timely manner i.e. bar bills, food, court costs, balls
To provide match reports to the Publicity manager and Webmaster for all team games
To ensure that courts are booked and food ordered to support home team games
To ensure that teams arrive on time at away matches
To be responsible for team behaviour at all times

League Organiser

To ensure that "the Club" leagues are updated on a monthly basis in accordance with the Rules
To ensure that past records are passed to the Webmaster for inclusion on the Web site

Tournament Organiser

To ensure that a calendar of tournaments is agreed and posted on "the Club" notice board at the beginning of the Squash Season.
To ensure that for each tournament a notice is posted on "the Club" Notice Board in good time, indicating the nature of the Tournament, its rules, its costs, trophies and venue.
To ensure in conjunction with "the Club" Captain, that tournaments are properly seeded
To ensure that adequate draw sheets are displayed prior to the tournament indicating who is playing whom and when
To ensure that all revenue due for the Tournament is collected and delivered to the Treasurer
To ensure that an account of the tournament finances is provided to the Treasurer
To arrange for the provision of trophies for every tournament
To be responsible for ensuring that the "Honours Board" is updated on a yearly basis to reflect the outcome of the Tournaments
To provide reports on the tournaments to the Publicity Manager and Webmaster

Junior Chairperson

To provide organised squash for Junior members.
To provide coaching for Junior Members
To ensure a safe environment is provided for Junior Members
To be part of the England Squash Child Protection Policy
To support the entry of Junior Teams in the Cambridgeshire Junior Leagues.
To ensure that all Junior members are made aware of any organised Junior tournaments/events within the County
To ensure that Junior Tournaments are properly seeded.

Junior Support Team Manager

Junior Team Captains

Child Welfare Officer

Club Site Webmaster

To maintain "the Club" website as directed by the Committee
To receive and publish regular team reports on "the Club" website

Club Night Organiser

To ensure that all excess monies that are received are handed to the Treasurer
To ensure that all participants pay their Club Night dues.
To ensure that all court fees are paid on the night
To ensure that all court time is played fairly e.g. no excessive "we're on the last point" 10 minutes after due off time

Publicity Manager

To receive and publish regular team reports in the local newspapers